Purchasing Analyst II (Mandarin Speaker)

Job No.
NJS/VL.LL.7.2

Nature of Business
Pharmaceutical - Shared Services for American global pharmaceutical company

Job Description
Build Purchase to Pay process expertise and handle daily operations :
- Prepare monthly procurement related reports.
- Provide Tier 2 support for SC/SRM/PO related activities.
- Troubleshoot issues with invoices processing, shopping carts, purchase orders and vendor master data.
- Monitor the SC failures on a daily basis & communicate these to the creators.
- Set up Sourcing approvers & purchasing groups in the system for all affiliates.
- Monitor PPA Mailbox queues for HP queries and country mailboxes for queries from affiliates.
- Attend and lead operational calls with HP PPA team.
- Lead the Zone 3 SC power users forum.
- Monitor open Req’s and SC queues to reduce PO cycle time.
- dATS, ATC & dATC information provided to affiliates.
- Provide training to affiliates & HP on SAP reporting tools.
- Subject matter expert on P2P processes with deep understanding of how the accounting is implemented and automated in SAP, together with all interdependencies with SAP sub-ledgers and other enablers.
- Strong knowledge on overall P2P Global Service Design.
- Ensure P2P process flows, SOPs and job aids are kept up to date.
- Ensure internal controls are maintained in compliance with corporate policies and all procurement SOX controls are executed effectively.
- Continuously monitor and analyses monthly BPO operational metrics and liaise with BPO and affiliate counterparts as needed to investigate and remediate root causes.
- Prepare training material and provide training to P2P team members, BPO employees & Affiliate end users on P2P processes.

Lead/Participate in assigned projects:
- Participate in projects related to process improvement and regional process standardization as the P2P subject matter expert.
- Provide guidance to team members related to Sox and Operational control changes.
- Lead and implement process improvements in P2P.

P2P Processes:
- Participate in projects related to process improvement and regional process standardization as the P2P subject matter expert.
- Identify and implement process improvements.
- Participate in assigned projects.
- Participate in the testing of SAP and other P2P technologies.
- Special project work as it is identified.

Requirements
- Bachelor Degree in Business / Finance / Accounting.
- Four (4) to six (6) years of relevant work experience.
- Must have working experience in Shared Service Centre in Purchase to Pay or Purchasing process areas.
- Handling system issues escalated by team members, affiliate end users and BPO on system failure.
- Strong knowledge on overall P2P Global Service Design.
- Proficient in using SAP or other P2P tools.
- Process improvement and/or Six Sigma experience would be an advantage.
- Proficiency in English & Mandarin (Spoken and Written).

Location
Petaling Jaya, Selangor

Salary
RM 4,300 to RM 5,600

Updated on : 18 / 08 / 2020